Free Wedding Planning Checklist Bundle

Wedding planning comes with a huge mix of tasks, deadlines, and decisions.

This free printable checklist bundle brings everything together in one organised place so you can plan with more clarity and far less stress.

It includes your full planning timeline, wedding party packing lists, vendor sheets, décor and stationery checklists, shot lists, emergency essentials, and post-wedding admin.

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Wedding Planning Timeline

The timeline pages guide you through the full planning journey from the early months right through to the week of the wedding. It’s laid out in a practical order so you always know what needs to happen next.
You’ll find the core stages of planning including budget setting, vendor booking, invitation timelines, fittings, décor planning, beauty prep, transport, music organisation, and the final confirmations before the day.

Bridal Party Packing Checklists

The bundle includes individual checklists for bridesmaids, groomsmen, the bridal suite, and the groom suite. These cover everything from outfits and accessories to beauty tools, tech items, and personal essentials. Sharing these with your wedding party helps everyone arrive prepared and reduces last-minute messages.

Outfit and Accessories Checklists

Separate pages for the bride and groom help you keep track of all clothing and accessories for the ceremony, reception, and morning preparations. This includes jewellery, shoes, grooming items, and backup essentials. It’s a simple way to avoid forgotten pieces or last-minute searching.

Vendor and Contact Sheets

These pages keep your supplier details in one place so you’re not digging through emails. You can record contact information, payment schedules, delivery times, setup instructions, and design notes. It becomes a helpful reference throughout planning and especially during the final week.

Decor and Stationery Checklists

The décor and stationery section walks you through everything needed to create your wedding look and feel.
A few of the areas covered include:
• Ceremony décor such as arches, candles, aisle details, and floral arrangements
• Reception items like centrepieces, table settings, signage, and lighting
• Stationery including menus, programs, seating cards, and printed keepsakes
These pages make it easier to plan, shop, and coordinate your design choices.

Photography and Videography Shot Lists

The shot lists outline preparation moments, ceremony highlights, group photos, couple portraits, and reception moments you may want captured. They’re designed to help you communicate clearly with your photographer and videographer so nothing important is missed.

Wedding Music Checklist

A simple structure helps you choose songs for your ceremony and reception. You can plan entrances, key moments, dances, cake cutting, and the first songs of the night. It keeps everything in one place for your DJ or band to follow.

Transport Checklist

The transport list covers all wedding day travel needs. This includes movements for the wedding party, family, and guests, as well as your exit transport after the reception. It helps prevent any forgotten arrangements or timing overlaps.

Emergency Kit Checklists

Separate emergency lists for the bride, groom, and the wider wedding party help you prepare for small unexpected issues. These include quick-fix clothing tools, beauty touch-ups, personal care items, and tech essentials to keep the day running smoothly.

Name Change and Legal Checklist

If you’re planning to change your name, this section outlines the important steps including certificate copies, official documents, accounts, registrations, and ID updates. It also includes helpful reminders for post-wedding admin.

Honeymoon Checklist

The honeymoon packing list keeps travel prep simple by covering key documents, personal essentials, accessories, toiletries, and safety items. It’s a good guide to avoid overpacking or forgetting important paperwork.

GRAB 40+ CHECKLISTS FOR FREE NOW

How to Use This Checklist Bundle

• Review the timeline at the start of each month to stay ahead and avoid last-minute stress.
• Fill out the vendor sheets as soon as you book someone so their details and payment dates stay organised in one place.
• Share the packing checklists with your wedding party to reduce forgotten items and repeated questions.
• Bring the décor and stationery pages to meetings or appointments so you can make decisions more easily.
• Give the shot list to your photographer and videographer to make sure your preferred moments are captured.
• Prepare your emergency kits a week before the wedding so they’re ready without any rush.
• Use the post-wedding checklists during your first week after the wedding to wrap up the final admin smoothly.